Five tips and tricks for employing Word for company
Most folks do not use all of the characteristics of their computer software. We are likely to pinpoint probably the most helpful and stick with them.
Here are 5 characteristics in Microsoft Word that could save you time and money.
Create and Design Your Company’s Letterhead, Templates and A lot more
Every business wants an official letterhead. You do not need to get it. In case you know what you want you’ll be able to develop it in Word and save it as a template to
use time right after time.
A letterhead does not need to be complex. It may be as simple as the firm name, address and telephone quantity. Word offers lots of fonts,
and you can alter the size and style.
You might wish to add art. You can scan within your logo and use it. Or alternatively make use of Microsoft Office’s Clipart Gallery. There you’ll locate
thousands of royalty-free pictures offered to users of Microsoft Office.
Microsoft also provides free templates for letters, labels and types. They could be identified within the Template Gallery.
Send the same Letter to Many Folks Without Addressing Each Separately
Word’s Mail Merge makes it straightforward to send the same letter to plenty of different men and women.
It utilizes a list of names and addresses from a table. It is possible to generate the table in Word, Access (a Microsoft database program) and even Outlook. All are
part of Microsoft Office .
This works greatest with planning. You’ve many alternatives; this example makes use of Excel but you will find other approaches to attain exactly the same point.
Start by writing your letter. The same letter goes to everybody; you can not do significantly customisation. If you write it, leave space for the person’s
address and the salutation.
When setting up Excel , you need the person’s name and address. You are going to also want a salutation field. If Rocky Jones is among the men and women receiving the
letter, you could want the salutation to be Dear Rocky. In case your relationship with Dr. Rocky Jones is a lot more formal, the salutation may be Dear Dr. Jones. So
the names within the Salutation column will be “Rocky” or “Dr. Jones.”
Now open your letter. Go to Tools > Letters and Mailings > Mail Merge Wizard . Follow the instructions on screen. You can
also make things easier by addressing envelopes and labels with Mail Merge.
Add a Watermark to a Document so Everybody Knows it’s a Draft
If you are circulating a proposal to your staff, you do not want it mistaken for the finished product. A good way to avoid that is a watermark that says
“Draft”.
A watermark is clearly visible on the document but does not damage the legibility of the writing. You can use text or a picture, black and white or
colour.
To use a watermark, visit Format > Background > Printed Watermark . Make your selections and click OK. Should you expect to
use a watermark regularly, develop a template (see above).
Be careful not to go overboard. There’s a fine line between cool and irritating. If the watermark makes a document hard to read then men and women just won’t
bother.
Keep an Eye on Changes that People are Making to Documents
When a document is returned to you, it can be difficult to see changes made by others. Word will highlight them so it is possible to see what’s been altered.
Here are the instructions for Word 2002/ 2003:
? First, open the newer Word document.
? Click Tools > Compare and Merge Documents .
? Browse to the original Word document.
? Click it once to highlight it.
? Within the lower right corner, click the drop-down box and select “Merge Into Current Document.”
For Word 97 and Word 2000:
? Click Tools .
? Go to Track Changes .
? Click Compare Document .
? Uncover the original Word document and click it once so it is highlighted.
? Click Open .
Sometimes developing a document is so arduous that we lose sight of what we’re trying to do. Looking back at older versions can help.
That’s simple to do in Word. Click File > Versions . Select “Automatically save a version on close.” Each and every time you close the
document, that version will be saved.
When you wish to look at an old version, follow the identical path. All from the versions will be listed within the box. The most recent will be on top. Highlight the
version you want and click Open.
You can turn off this “versioning” feature by clearing the check mark from “Automatically save a version on close.” Or, you’ll be able to delete individual
versions. Just highlight the ones you wish to lose and click delete.
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