Department of Taxation

Withholding Tax

P.O. Box 3827

Honolulu, Hi 96812-3827

808-587-4242

www.state.hi.us/tax/tax.html

Hawaii requires that you use Hawaii form “HW-4, Employee’s Withholding Exemption and Status Certificate” rather of a Federal W-4 Form for Hawaii State Earnings Tax Withholding.

Not all states permit salary reductions produced below Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code enables. In Hawaii cafeteria plans are: not taxable for revenue tax calculation taxable for unemployment insurance purposes. 401(k) program deferrals are: not taxable for income taxes taxable for unemployment purposes.

In Hawaii supplemental wages are required to be aggregated for the state earnings tax withholding calculation.

You may possibly not file your Hawaii State W-2s by magnetic media.

The Hawaii State Unemployment Insurance coverage Agency is:

The Department of Labor and Industrial Relations

Unemployment Insurance Division

830 Punchbowl St.

Honolulu, HI 96813

808-586-8970

state of Hawaii taxable wage base for unemployed purposes is wages up to $30, 200.

Hawaii has optional reporting of quarterly wages on magnetic media.

Unemployment records must be retained in Hawaii for a minimum period of 5 years. This information usually contains: name social security number dates of hire, rehire and termination wages by period payroll spend periods and pay dates date and circumstances of termination.

The Hawaii State Agency charged with enforcing the state wage and hour laws is:

The Division of Labor and Industrial Relations

Enforcement Division

830 Punchbowl St., Rm. 340

Honolulu, HI 96813

808-586-8777

minimum wage in Hawaii is $six.25 per hour.

The common provision in Hawaii regarding paying overtime in a non-FLSA covered employer is 1 and 1 half occasions regular rate following 40-hour week.

Hawaii State new hire reporting needs are that each and every employer need to report each and every new hire and rehire. The employer should report the federally required components of:

Employee’s name

Employee’s address

Employee’s social security quantity

Employer’s name

Employer’s address

Employer’s Federal Employer Identification Quantity (EIN)

This details need to be reported inside 20 days of the hiring or rehiring.

The details can be sent as a W4 or equivalent by mail, fax or electronically.

There is a $25.00 penalty for a late report in Hawaii.

The Hawaii new hire reporting agency can be reached at 808-692-7029.

Hawaii does permit compulsory direct deposit except for State staff hired following 7/1/1998.

Hawaii requires the following data on an employee’s pay stub:

Gross and Net Earnings

pay period dates

payment date

itemized deductions

Hawaii needs that employee be paid no less usually than semimonthly monthly if union contract or director of labor relations enables..

Hawaii demands that the lag time amongst the end of the spend period and the payment of wages to the employee not exceed seven days up to 15 if the director of labor relations permits.

Hawaii payroll law calls for that involuntarily terminated personnel should be paid their final spend immediately or the next operating day if immediately is impossible. The subsequent standard payday if suspended due to a labor dispute or temporarily laid off.

Voluntarily terminated employees ought to be paid their final pay by the subsequent typical payday or by mail if employee requests it immediately if one spend period’s notice is given.

Deceased employee’s wages up to $2000.00 must be paid to the surviving spouse or adult kids (in that order) within 30 days. Conditions call for an affidavit of relationship and a receipt.

Escheat laws in Hawaii call for that unclaimed wages be paid more than to the state immediately after one year.

The employer is additional necessary in Hawaii to preserve a record of the wages abandoned and turned over to the state for a period of 5 years.

Hawaii payroll law gives for a maximum tip credit against minimum wage of $.25.

In Hawaii the payroll laws covering mandatory rest or meal breaks are only that minors beneath 16 ought to have a 30-minute meal period after 5 hours of function.

There is no provision in Hawaii law regarding record retention of wage and hour records therefor it is possibly wise to follow FLSA recommendations.

The Hawaii agency charged with enforcing Youngster Support Orders and laws is:

Youngster Assistance Enforcement Agency

Department of the Attorney Common

601 Kamokila Blvd., Ste 251

Kapolei, HI 96707

808-587-4250

has the following provisions for child help deductions:

When to commence Withholding? first pay period within 7 days of mailing

When to send Payment? Within 5 days of Payday.

When to send Termination Notice? Quickly

Maximum Administrative Fee? $2 per payment

Withholding Limits? Federal Guidelines under CCPA.

Please note that this report is not updated for changes that can and will take place from time to time.

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Not all states enable salary reductions created below Section 125 cafeteria plans or 401(k) to be treated in the identical manner as the IRS code makes it possible for. In Hawaii cafeteria plans are: not taxable for income tax calculation taxable for unemployment insurance coverage purposes. 401(k) plan deferrals are: not taxable for income taxes taxable for unemployment purposes.

In Hawaii supplemental wages are required to be aggregated for the state earnings tax withholding calculation.

You could not file your Hawaii State W-2s by magnetic media.

The Hawaii State Unemployment Insurance coverage Agency is:

The Department of Labor and Industrial Relations

Unemployment Insurance Division

830 Punchbowl St.

Honolulu, HI 96813

808-586-8970

state of Hawaii taxable wage base for unemployed purposes is wages up to $30, 200.

Hawaii has optional reporting of quarterly wages on magnetic media.

Unemployment records should be retained in Hawaii for a minimum period of 5 years. This data generally consists of: name social security number dates of employ, rehire and termination wages by period payroll pay periods and pay dates date and circumstances of termination.

The Hawaii State Agency charged with enforcing the state wage and hour laws is:

The Division of Labor and Industrial Relations

Enforcement Division

830 Punchbowl St., Rm. 340

Honolulu, HI 96813

808-586-8777

minimum wage in Hawaii is $six.25 per hour.

The common provision in Hawaii regarding paying overtime in a non-FLSA covered employer is a single and one particular half occasions normal rate following 40-hour week.

Hawaii State new hire reporting requirements are that each employer need to report each and every new employ and rehire. The employer need to report the federally required elements of:

Employee’s name

Employee’s address

Employee’s social security number

Employer’s name

Employer’s address

Employer’s Federal Employer Identification Quantity (EIN)

This data need to be reported inside 20 days of the hiring or rehiring.

The data can be sent as a W4 or equivalent by mail, fax or electronically.

There is a $25.00 penalty for a late report in Hawaii.

The Hawaii new employ reporting agency can be reached at 808-692-7029.

Hawaii does let compulsory direct deposit except for State employees hired following 7/1/1998.

Hawaii calls for the following data on an employee’s pay stub:

Gross and Net Earnings

spend period dates

payment date

itemized deductions

Hawaii requires that employee be paid no less usually than semimonthly monthly if union contract or director of labor relations enables..

Hawaii needs that the lag time in between the finish of the pay period and the payment of wages to the employee not exceed seven days up to 15 if the director of labor relations permits.

Hawaii payroll law needs that involuntarily terminated staff ought to be paid their final spend instantly or the subsequent working day if immediately is impossible. The next regular payday if suspended due to a labor dispute or temporarily laid off.

Voluntarily terminated staff ought to be paid their final pay by the next regular payday or by mail if employee requests it right away if a single pay period’s notice is given.

Deceased employee’s wages up to $2000.00 must be paid to the surviving spouse or adult young children (in that order) within 30 days. Conditions need an affidavit of relationship and a receipt.

Escheat laws in Hawaii require that unclaimed wages be paid more than to the state after one year.

The employer is additional required in Hawaii to maintain a record of the wages abandoned and turned more than to the state for a period of 5 years.

Hawaii payroll law offers for a maximum tip credit against minimum wage of $.25.

In Hawaii the payroll laws covering mandatory rest or meal breaks are only that minors below 16 need to have a 30-minute meal period immediately after 5 hours of work.

There is no provision in Hawaii law regarding record retention of wage and hour records therefor it is most likely wise to comply with FLSA recommendations.

The Hawaii agency charged with enforcing Child Assistance Orders and laws is:

Youngster Support Enforcement Agency

Division of the Lawyer General

601 Kamokila Blvd., Ste 251

Kapolei, HI 96707

808-587-4250

has the following provisions for child assistance deductions:

When to start Withholding? 1st spend period within 7 days of mailing

When to send Payment? Within 5 days of Payday.

When to send Termination Notice? Immediately

Maximum Administrative Fee? $2 per payment

Withholding Limits? Federal Rules below CCPA.

Please note that this report is not updated for modifications that can and will take place from time to time.

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